Privacy Policy

Welcome to FloridaQuantum.org (the “Site”), operated by Florida Quantum (collectively, “Florida Quantum,” “we,” “us,” or “our”). Florida Quantum is a community‑driven effort to foster education, research, and economic development around quantum science and technology. Protecting your privacy is a core part of that mission. This Privacy Policy explains how we collect, use, disclose, and safeguard information about visitors, members, and partners (collectively, “you”).

1. Scope of this Policy

This Policy applies to information collected through the Site and any related online services that link to it (e.g., event registration forms, newsletters, or donation portals). It does not cover offline activities or third‑party websites or services that we do not control.

2. Information We Collect

Children’s Data

Our Site is not directed to children under 13, and we do not knowingly collect their personal information. If you believe a child has provided us information, please contact us so we can delete it.

3. How We Use Information

We process personal information to:

• Operate, maintain, and improve the Site and our programs;
• Register you for events and manage attendance;
• Send newsletters, updates, and other communications you request or that may be of interest;
• Respond to inquiries and provide support;
• Conduct analytics to understand Site usage and enhance user experience;
• Detect, prevent, and address technical issues or malicious activity;
• Comply with applicable laws, regulations, and legal process;
• Facilitate a merger, investment, or other organizational change (if applicable); and
• Carry out any purpose disclosed to you at the time of collection or with your consent.

Legal Bases for EEA/UK Visitors

Where the EU General Data Protection Regulation (“GDPR”) or UK GDPR applies, we rely on: (a) consent; (b) performance of a contract; (c) our legitimate interests (e.g., promoting quantum education); and (d) legal obligations.

4. Cookies & Similar Technologies

We use first‑party and third‑party cookies, web beacons, and local‑storage objects to:

• remember preferences;
• keep you signed in (where applicable);
• understand Site traffic via analytics tools (e.g., Google Analytics);
• improve marketing reach (e.g., newsletter sign‑ups).

You may control cookies through your browser settings or opt‑out mechanisms provided by analytics vendors. If you disable cookies, certain features may not function properly.

5. How We Share Information

We do not sell personal information. We share it only as described below:

• Service Providers & Vendors – trusted partners who perform services on our behalf (e.g., cloud hosting, email distribution, payment processors) under contractual obligations to safeguard data.
• Event Partners & Sponsors – for jointly hosted programs when you register or expressly consent.
• Legal & Safety – to comply with law, enforce our terms, or protect rights, property, or safety of Florida Quantum, our users, or others.
• Organizational Changes – if we undergo a merger, restructuring, or asset transfer, your information may transfer as part of that transaction.
• With Consent – in any other situation, we will share only with your explicit permission.

6. Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this Policy, satisfy legal requirements, resolve disputes, and enforce agreements. Retention periods differ based on the type of data and applicable law.

7. Data Security

We employ administrative, technical, and physical safeguards designed to protect information against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. No internet transmission or storage system is completely secure; therefore, we cannot guarantee absolute security.

8. Your Rights & Choices

Depending on your jurisdiction, you may have rights to:

• Access, correct, or delete your personal information;
• Restrict or object to certain processing;
• Receive a portable copy of data you have provided;
• Opt‑out of marketing emails (use the “unsubscribe” link or contact us);
• Opt‑out of “sale” or “sharing” of personal information as defined by the California Consumer Privacy Act (“CCPA”) / California Privacy Rights Act (“CPRA”);
• Withdraw consent at any time (without affecting prior lawful processing);
• Lodge a complaint with a supervisory authority (EEA/UK).

To exercise any of these rights, email [email protected] with your request. We may verify your identity before fulfilling the request.

9. International Data Transfers

Our servers are located in the United States. If you access the Site from outside the U.S., you understand your information may be transferred, stored, and processed in the U.S. or other countries that may not offer the same level of data protection as your home jurisdiction. Where required, we use Standard Contractual Clauses or other approved mechanisms to legitimize transfers.

10. Do‑Not‑Track & Global Privacy Control

The Site currently does not respond to browser “Do‑Not‑Track” signals. We recognize Global Privacy Control (GPC) signals for U.S. residents where legally required.

11. Third‑Party Links

Our Site may contain links to external sites or embedded content (e.g., videos, social‑media posts). We do not control those services and are not responsible for their privacy practices. We encourage you to review their policies.

12. Changes to This Policy

We may update this Privacy Policy periodically. If changes are material, we will post the revised policy and, where appropriate, provide additional notice (e.g., email or prominent banner). The “Last updated” date at the top indicates when revisions took effect.

13. Contact Us

If you have questions or concerns about this Policy or our privacy practices, please contact us:

Email: [email protected]

Mail: Florida Quantum
PO BOX 272362
Boca Raton, FL 33427

Thank you for supporting Florida Quantum and helping cultivate a thriving quantum ecosystem while respecting privacy and data protection.